We hope you find this handbook is helpful. Should you have any questions about our policies and procedures, as well as general information, please contact us at any time. Our school website will have updated newsletters and calendar information each week. If you cannot find the answer to your question, or you would like assistance in translating information into Spanish, please contact our office at 503-356-2020, option #2.
We look forward to partnering with you this year.
~Beaver Acres Office Staff
Esperamos que ésta información les ayude si es que Uds. tienen alguna pregunta sobre las reglas y procedimientos, como también información general sobre la escuela. El portal del Internet de nuestra escuela tendrá información al día de nuestros boletines e información sobre el calendario de eventos. Si Ud. no encuentra la respuesta que busca o si necesita ayuda a traducir algo al español, por favor comuníquese con nuestra oficina al teléfono 503-356-2020, option #2.
Esperamos la oportunidad de trabajar en conjunto con ustedes en el próximo año escolar.
~El Personal de las Oficinas de Beaver Acres
- Welcome to Beaver Acres!
- Admission and Registration/Withdrawal Procedures
- Building Positive Behaviors
- Daily Schedule
- Delayed Opening / School Closure
- Directory Information
- Field Trips
- Miscellaneous Information
- Nutrition Services Information
- Parent Teacher Organization
- Safety and Security
- Title 1 Program
- Formal Acknowledgement of Student & Family Handbook Review Form - ENGLISH
- FORMULARIO DE AFIRMACIÓN FORMAL DE REVISIÓN DEL MANUAL INFORMATIVO PARA ESTUDIANTES Y PADRES
Please read through this important information. There are great reminders for our returning families, and a helpful guide for families new to our school.
Occasionally you have friends or relatives staying with you during times when school is in session. Students not attending Beaver Acres School will not be allowed to visit during class hours. Former Beaver Acres students or out of town “special guests” may be permitted to have lunch at school with parent and principal permission. The guest should sign in at the office and get a visitor’s badge.
Parents are welcome to visit Beaver Acres at any time. For security reasons all adult visitors and volunteers must sign in at the office and get either a visitor or volunteer badge before entering instructional areas of the building. Parents are not allowed to accompany their student(s) on the playground during regular school hours. If you are asking to visit your students’ classroom, you are asked to make arrangements ahead of time with the teacher so there is no disruption during instruction time.
In order to register for kindergarten in a Beaverton School, your child must be 5 years old on or before September 1st. This date must be verified with a birth certificate or other proof of birth at the time of registration. Immunization records must be up-to-date. First graders must be 6 years old on or before September 1.
New students to the school will be given the following forms to complete: Student Enrollment Form, Student Information Overview, and Immunization Card. If you are new to the Beaverton School District we now have the option to enroll online! You can find this option on our Online Registration page.
**Registration is not complete until forms are finished, accurate, and returned to the school.
NOTE: PARENTS OR GUARDIANS SHOULD REPORT ANY CHANGES OF INFORMATION ON THE ABOVE FORMS TO THE SCHOOL SECRETARY. THE EMERGENCY INFORMATION IS OUR “LIFELINE” TO YOU IN TIMES WHEN YOUR CHILD NEEDS YOU. PLEASE SEE THAT WE HAVE CURRENT PHONE NUMBERS AND ADDITIONAL CONTACT PERSONS WHO CAN PICK UP YOUR CHILD AT SCHOOL IF YOU ARE NOT AVAILABLE.
New to Beaver Acres? Don’t worry, new students will have a buddy from their class to introduce them to their classmates, teachers, and school personnel, as well as acquaint them with school routines and procedures.
Moving? If your family plans to move out of the Beaver Acres attendance zone or your child will have an extended absence from school, please notify the secretary and your child’s teacher in advance. ALL LIBRARY BOOKS AND OTHER SCHOOL MATERIALS MUST BE RETURNED TO BEAVER ACRES.
Arrival: Morning Supervision begins at 8:10 am.
The first bell rings at 8:25 am. School begins at 8:30 am.
Please plan for your child to arrive to school between 8:10 and 8:25 a.m. if walking, riding, or being driven to school. Upon arrival students have the option to eat breakfast in the cafeteria or to assemble in the gym. Kindergarten students enjoy books with friends outside their classrooms until the bell rings. The playground is closed in the mornings before school. Thank you!
ALWAYS CALL THE ATTENDANCE LINE WHEN YOUR CHILD IS ABSENT: (503) 356-2021
DRIVING YOUR CHILD TO and/or FROM SCHOOL?
When driving to school, please remember that there are a lot of children, adults, and cars. SAFETY IS OUR NUMBER ONE PRIORITY. We appreciate your use of caution and patience at all times. School personnel will be in designated areas directing traffic and assisting students entering or exiting vehicles. Please do not stop in front of the main office. Proceed forward until you reach the designated pick-up area by the second set of double doors. Parents who regularly PICK UP students in their vehicles will be given a hanging visor sign (pictured at left) to assist us in loading vehicles as quickly and efficiently as possible. Children must enter and exit vehicles on the PASSENGER SIDE unless assisted by an adult.
ALWAYS CALL THE ATTENDANCE LINE by 9 am WHEN YOUR CHILD IS ABSENT: 503-356-2021
Regular and punctual school attendance is extremely important to your child’s success; therefore, it is the duty of both the parent and the school to cooperate and encourage students to establish good attendance practices. Your child should be in school every day, on time, unless he/she is ill. The principal, counselor, and office staff monitor school attendance on a regular basis. A staff member will contact parents of students who miss excessive days from school. Failure to ensure students’ regular attendance may result in involvement of the district’s attendance officer and/or court action. ORS339.065 states that a parent/student is in violation when that child has exceeded eight one-half days unexcused absences in any 4-week period, or 5 excused days in a 3-month period, or 10 excused days in a 6-month period. The Beaverton School District considers only serious illness or an emergency such as funeral excused absences. A Washington County Truancy Officer may visit parents of students who miss excessive days of school.
Extended Absences: If you anticipate your child will be absent for 10+ consecutive school days, please notify your child’s teacher AND the front office. Teachers are unable to provide homework for students who are absent for extended periods of time, as it is not possible to replicate the missed instructional time. When it is essential for students to miss school for extended periods, they may be asked to read and keep a written journal.
If an absence has been for five or more days or was due to a communicable disease, you may be asked for a statement from a medical doctor or the health department permitting your child to return to school.
WHEN YOUR CHILD RETURNS TO SCHOOL FROM AN ABSENCE THE SCHOOL REQUIRES A WRITTEN EXPLANATION INCLUDING THE DATE WITH THE REASON FOR THE ABSENCE, AND SIGNATURE OF THE PARENT OR GUARDIAN. PLEASE SEND THIS NOTE TO YOUR CHILD’S TEACHER
Beaver Acres uses the School Messenger system on a daily basis. The system will send an automated Absence Notification to all households whose students have an unexcused absence for the day. Calls will be made daily starting at 11:00 a.m. and again at 1:00 pm
STUDENT BEHAVIOR/SOCIAL SKILLS
Teaching Appropriate Behavior
Positive Behavioral Intervention and Supports(PBIS) is a school-wide system in which staff members consistently teach and reinforce appropriate student behavior in order to create a positive environment where all students can learn and succeed. This system helps students understand what is expected of them.
Encouraging Appropriate Behavior
A variety of structures are in place to help all staff encourage and praise children for appropriate social and behavioral actions. Appropriate behavior will be encouraged and reinforced in all school settings with specific praise and written Beaver Tracks for safe, respectful, and responsible actions. Beaver Acres will focus on a different character trait each month (traits such as Kindness, Integrity, Gratitude). Throughout the year students, staff, and families will celebrate the recognition of these traits through a BELIEVE to ACHIEVE assembly. If your child is selected to be recognized in an assembly you will receive a personal invitation from the classroom teacher.
Discouraging Inappropriate Behavior
Inappropriate behavior offers an opportunity to teach appropriate behavior skills and to motivate children to behave in a mature and responsible manner. When appropriate behaviors are not chosen, staff members focus on re-teaching the expected behavior. The goal is to help all students behave in a manner that is safe, respectful and responsible.
When challenges do arise, students engage in a process to solve social problems. This process includes discussion of a sequence of questions with the purpose of reflecting on the behavior, outcome (intended or unintended), understanding the perspectives of others, and repairing the harm that was done.
To respond to challenging behavior:
- What happened?
- What were you thinking at the time?
- What have you thought about since?
- Who has been affected by what you have done? In what way(s)?
- What do you think you need to do to make things right?
To help those harmed by other’s actions:
- What did you think when you realized what had happened?
- What impact has this incident had on you and others?
- What has been the hardest thing for you?
- What do you think needs to happen to make things right?
When necessary, consequences will match the problem and offer opportunity for the student to be a positive contributor to our school by repairing the harm that was caused.
PLAYGROUND RULES AND PROCEDURES
- Students will show respect for others by always being courteous.
- Candy, food, gum, and spitting are not permitted.
- Playing on the field is permitted only when a duty person is present.
- Toys from home are not permitted at school.
- Tag or chase games are not permitted.
- Students may not carry one another on the playground.
- One hand must be on the bars at all times when hanging by the knees.
- Swings: swing individually facing playground, next in line counts to 25, jumping out of swings is not permitted, swing height may not be changed
- Bark chip area: chips stay on the ground, walking only on the Big Toy, no walking up the slide, slide feet first, one at a time when climbing and sliding, no ball playing in the chip area, no climbing of poles on the Big Toy.
A red flag hanging from the playground tetherball pole indicates the fields are not playable due to weather conditions.
- Treat cafeteria workers respectfully.
- Enter the cafeteria and wait in line quietly.
- Use polite table manners when eating.
- Use quiet voices during lunch.
- Stay seated unless permission is given to leave the table for any reason.
- Students are responsible for cleaning tables before leaving.
- Go directly back to class
SCHOOL DRESS AND GROOMING
Dress and grooming are primary responsibilities of students and families. Students are asked to dress neatly, comfortably, and in a manner that will be conducive to a good learning environment. Students may be directed to change dress or grooming if it interferes with the learning process or school climate, is unclean, or threatens the health/safety of the students or others. Clothing which advertises alcohol and tobacco, specifically, are not permitted. Students may not wear spaghetti-strap or halter shirts, short skirts without shorts, or midriff baring shirts.
Hats and sweatshirt hoods worn to school must be removed upon entering the building, but may be worn outside at recess.
SCHOOL TELEPHONE & CELL PHONE USE
Students may use the school telephone for emergencies only or with adult permission. Going home with a friend after school, or staying at school for an activity must be prearranged.
We realize that, at times, cell phones are necessary for safety reasons. If this is the case for your family, the cell phone ringer must be turned off and remain in the child's backpack while on school property. The school is NOT responsible for loss or damage of cell phones.
Beaver Acres Elementary School, in accordance with Beaverton School District policies, is a tobacco-free indoor and outdoor environment. This means that the use of tobacco and alcohol is prohibited on school property 24 hours a day, 7 days a week.
Beaver Acres curriculum is articulated kindergarten through fifth grades based upon Common Core State Standards. State benchmarks are identified at kindergarten, and at grades three through five, at which grades the Statewide Assessment will be administered.
The Beaverton School District's School Board, teachers, and administration are committed to the core ideas of a standards-based system through:
- clear learning targets in all content areas at each grade level
- all classroom instruction and assessments aligned to learning targets
- providing multiple opportunities for students to demonstrate growth and learning
- increased use of formative assessment practices; providing feedback focused on student growth and supporting improved instruction
- consistent scoring guides (rubrics) to determine a student's level of learning and indicate what a student must do to improve
- regular reporting of progress on each learning target
- reporting academics and behaviors separately
- placing the highest value on teacher judgment and expertise
The learning targets are the foundation of a standards-based learning system. They describe the skills and knowledge students must master in order to succeed in each content area. Learning targets are based on state and national standards. Learning targets are consistent across the District and developed in a manner to prepare students for success in the next grade level/course. Visit our academic learning targets page to learn more.
As part of the general academic day, students will attend one of four “specials” classes, which include physical education, music, technology, and library/media. Specials operate on a rotating schedule, specific to your child’s classroom. Information about your child’s specific specials schedule will be shared by the classroom teacher.
As part of the general education process, teachers collaborate in all subject areas around student work and assessment data in order to inform instruction and determine the need for further instructional intervention in meeting point-in-time grade level expectations. Intervention may include targeted, small group instruction. Classroom teachers and intervention specialists will determine the frequency, intensity, and duration of intervention necessary and progress monitor through the use of data to determine the effectiveness intervention efforts on student learning.
Special Education Team (SET)
A group of highly trained specialists (learning disability, psychologist, speech, motor team, nurse, principal, classroom teacher, and parents) comprise the SET. The SET meets weekly and determines student eligibility for special education services. To initiate this service, the classroom teacher or a parent must submit a written referral and present the data to the SET.
*Resource Room Teacher
The Resource Room Teacher works with children who have specific learning needs and qualify for special education services. Personalized, small group instruction is provided in the classroom as well as the Learning Center to help students overcome their learning difficulties. The Resource Room Teachers work closely with parents to develop their child’s Individual Education Plan (IEP).
Beaver Acres’ School Psychologist is available to provide evaluation, consultation, and counseling services to students. Services are available upon referral and provided without charge.
Beaver Acres’ speech pathologist works with children on content, grammar, fluency, articulation, and language development. All first graders are screened for concerns. Either teacher or parent may refer other students for screening.
Adaptive P.E., occupational therapy, and physical therapy are offered to those children needing additional help with fine and gross motor skills and coordination.
Talented and Gifted (TAG)
Following State and District guidelines with nomination by teachers and/or parents in the fall, Beaver Acres Elementary identifies students for the Talented and Gifted (TAG) program. Students may be identified in any or all of the following areas: intellectually gifted, academically talented in math, and academically talented in reading. Students qualify for the program on the basis of standardized test scores and observational data, which is supplied by the staff. Parents of students who qualify for TAG will be notified by the Beaver Acres TAG Committee.
For information regarding Talented and Gifted (TAG) services, please contact Beaverton School District Differentiation/TAG Specialists. Phone: (503) 356-4548 TAG Website
English as a Second Language
Students who speak a language other than English in the home are assessed by the BSD Multilingual Department to determine eligibility for ELL services. Eligible students in grades K-5 attend daily classes taught by our ESL teachers to improve their English language proficiency. The goal of the program is to ensure that English language learners become proficient in English so they can achieve the same high academic standards required of all Beaverton School District students.
For information regarding English as a Second Language (ESL) services, please contact Beaverton School District Multilingual Department
Phone: (503) 356-3755
Our counselor works with students, staff, and parents to assure the most positive social, emotional, academic, and physical development of our children. The Counselor works with our students individually, in small groups, and in classrooms. The work is on self-esteem, problem solving and decision-making skills, communication, and interpersonal relationships. If ongoing support would be helpful, parent permission is obtained prior to participation in continuing small groups or individual sessions. School counselors do not provide traditional therapeutic sessions but may provide consultation to families who request further support and/or referrals to outside services.
Homework is an integral part of the education the process at Beaver Acres Elementary School. Students who learn to study at home on a daily basis, early in life, develop effective organizational and work habits, which can help throughout a lifetime.
Homework will be assigned following a consistent schedule, determined by individual teachers or grade levels. Assignments will generally fall into one or more of the following categories:
- Practice -- helps students master specific skills taught in class.
- Preparation -- prepares students to gain maximum benefit from future lessons.
- Extension -- helps students transfer a skill or concept to another situation.
- Creative -- challenges students to integrate skills and concepts taught at school by producing a response or product which allows students to express themselves creatively or explore topics of their own interest.
Parent Support of At-Home Learning
Parent commitment to the homework process is very important. Parent-teacher conferences, emails, and/or phone calls are recommended for individual concerns regarding your child's homework. Whenever you have a question, please contact your child's teacher. If you call your child’s teacher during instructional time, you will automatically be transferred to their voicemail. You are welcome to email teachers at anytime. Teachers try to respond to all emails within 24 hours.
- 8:10 am - Morning Supervision begins; students may arrive
- 8:25 am - 1st Bell
- 3:05 pm - Dismissal**
8:00 am - 4:00pm Monday - Friday (except holidays)
Grade Level Lunch Times
- Kindergarten: 10:55 - 11:20
- 1st: 11:25 - 11:45
- 2nd: 12:50 - 1:10
- 3rd: 11:45 - 12:05
- 4th: 12:10 - 12:30
- 5th: 12:30 - 12:50
*We welcome visitors for lunch. Please notify the school office or teacher in advance if you plan to eat with your child. All visitors must check in at the office and a get a visitor badge.
Beaverton schools, including Beaver Acres, may close due to inclement weather, power outages, or for other reasons. Visit the District website for inclement weather decisions, guidelines, updates, bus snow routes and general procedures.
When the District finds it necessary to close or delay school due to weather conditions or unforeseeable disasters, local radio and news stations will be notified by 6:00 AM. School closure information for Beaverton School District may also be sent via SchoolMessenger. If you do not hear the news report anything about Beaverton School District, schools will be open.
Our school is prepared to handle emergencies with the safety and well-being of all children as our primary concern. In order for that goal to be reached, parents are responsible for furnishing the school with accurate and up-to-date contacts (names and phone numbers) of people who could pick up their child in the event that the parent or guardian cannot be reached. Please make sure your child knows his or her dismissal plan for the event of an early closure.
Beaverton School District #48 handles the following as directory information. The information may be included but not limited to: student’s name, home address, telephone and/or cell number, photograph of the student, and email address. The school district does not release directory information to a person or organization except those who have a legitimate educational interest such as parent clubs, and others who use the information to contact or inform parents about school-related matters.
In accordance with OAR 581-21-390, you have the right to refuse to allow the District to disclose any or all of this information as directory information. If you wish to exercise this right, please state your request in writing and send it to Beaver Acres Elementary School office. In the absence of a written request, we will assume that you have given your permission for the appropriate release of Directory Information regarding your student, as noted on the enrollment forms. If you prefer not to have your child photographed, please advise the school office in writing.
Field trips are part of a specific unit or activity being taught in the classroom. Transportation for field trips is to be by school bus or public transportation. Private cars are not used in order to insure the safety of students. Because of District liability, preschool children of parent chaperones cannot accompany parents on field trips.
Your child’s teacher will notify you in advance of all field trips. A Field Trip Permission Form will be sent to parents before each event. Parents must sign the permission form and return it to school in order for their child to attend the field trip.
Background Checks – Better Impact
Anyone wishing to volunteer in the school must submit the “Volunteer Background” form and be approved prior to volunteering in the school. You may submit an on-line form application by visiting our Volunteer page. Click on the Parent/Guardian Volunteer and Background Application. This will bring up the correct form. After signing up on the Better Impact site, be sure to note your sign in & password information. You will need this information to sign into the Volunteer Computer.
Parents have the option to pay online for field trips, fines, etc. A ParentVue Account must be set up to allow you do use this service.
ParentVUE is a web portal that allows parents and guardians to access real-time information related to their students. Parents/guardians can view their child's calendars, attendance, schedules, report card, school information, emergency contacts, course history and grade book information. ParentVUE is also used on an annual basis during the start of each school year to verify student enrollment information. ParentVUE is available in additional languages such as Spanish (Video informativo sobre ParentVue y StudentVue), Chinese, Korean, Vietnamese, Russian, Japanese and Arabic.
Access to ParentVUE requires a username and password, which parents/guardians set up with an Activation Key code. Contact your child's school to get your activation key. For more information, please view the ParentVUE page.
Success in school depends, in part, upon your child’s physical health, well-being, and maintaining regular attendance. Be sure your child:
*has periodic health, dental, and vision checks
*gets adequate sleep each school night
*maintains a proper diet and starts each day with a good breakfast
*has been taught to wash hands thoroughly before eating and after using the restroom
Beaverton School District employs the services of a certified school nurse manages student health plans and is available for consultation and direct services when needed. The office staff is responsible for day-to-day health room needs.
STUDENT ILLNESS OR ACCIDENT
Home is the best place for a sick child. In the event a student becomes ill or is seriously hurt at school, every effort is made to contact the parent or guardian or other designated person. If we are unable to contact anyone concerning a sick or injured child, your family physician will be notified. PLEASE KEEP THE EMERGENCY INFORMATION UPDATED BY INFORMING THE OFFICE OF ANY CHANGES. We will also call E.M.S. if the injury or illness is of a very serious nature that requires immediate medical attention.
The office calls home for any head injuries, other serious injuries, bee stings, and illness with a fever, nausea, or vomiting as a matter of routine. When in doubt, the school will call and ask the parent to make a decision as to whether a child should remain in school, go home, and/or receive medical attention.
The teachers or office may handle routine treatment of minor abrasions, as both can supply band-aids. Able students will be encouraged to clean and band-aid the wound themselves due to the threat of bloodborne pathogens. A sick child needs to be at home to protect that child and prevent exposing other students. A child with a fever of 100.0 should remain home until he/she is free from fever for 24 hours. Consider carefully if your child is well enough to be in school; he/she should be able to be outside in warm clothing for short periods of time.
Head Lice (Pediculosis)
A commonly misunderstood health problem is head lice. Head lice are not a sign of poor hygiene. All students, regardless of home conditions, frequency of bathing, or length of hair, are susceptible to head lice. The following outline describes the problem and procedures to be followed:
What to look for:
- Head lice are very small, gray-brown colored bugs.
- Their movement can be noted on an individual’s head, however, they do not jump or fly
- The eggs, called nits, are laid close to the scalp on shafts of hair and can easily be differentiated from dandruff or dirt as they stick to the hair shaft and will not pull of the shaft easily until treated.
- Nits are whitish and look like tiny grains of rice.
- They are usually found behind the ears and at the base of the neck near the hairline.
A student with a suspected case of head lice may be referred to designated trained staff for a screening. The screening will be done in a confidential manner by trained personnel.
School personnel will notify the parent or guardian of a student found with head lice and provide information on appropriate treatment. The student will be allowed to remain in school.
The suggested school measures for head lice control, as provided in Head Lice Guidance published by the Oregon Department of Education and the Oregon Health Authority, Public Health Division will be considered.
If a child is ill with a communicable disease, a report from the doctor or Health Department is necessary. If you think a child has a communicable disease, please let the office know. When your child returns to school after an absence, please send a written excuse to the teacher. The excuse needs state the dates and reason for absence and be signed by the parent or guardian.
Oregon State Law requires the following shots for school attendance for children entering
5 DPT, 2 Measles, 1 Rubella, 1 Varicella
4 Polio, 1 Mumps, 3 Hepatitus B, 2 Hepatitus A
To enter school, your child must have at least one of each vaccination. Any child not in compliance will be excluded from school. If you anticipate having difficulty complying with the immunization law, or have difficulty providing the appropriate dates, you may wish to contact your physician or the Public Health Department (648-8881) for assistance.
Students who must take medication during school hours must comply with State and school district requirements.
- PARENTS MUST BRING THE MEDICATION IN ITS ORIGINAL CONTAINER. Pharmacies will provide duplicate containers. The label will state the student’s name, dosage, time, prescription number, and the physician’s name.
- A medication authorization form is to be completed by parents in the school office.
- Over the counter drugs (aspirin, cough medicine, etc.) will be treated the same as prescriptions. Emergency medications such as bee sting kits must be accompanied by your doctor’s written directions for use.
If your child has any special illness, allergy, or other important medical history, please note this on the Student Enrollment form, page 4, as well as share this information with your child’s teacher and the office secretary.
School accident insurance and dental insurance are available. Details will be sent home with your child in the opening day packet. Forms are available in the office for late registration.
Vision screening will be carried out by District Nurses and the Lion’s Club for students in grades K, 1, 3 & 5 in the fall. If there is a variance from normal, the child will have a second screening and the parent will be notified.
The State Board of Health provides audio testing for children in grades one, three & five. In addition, the school district audiologist is available for individual testing and consultation.
If your child rides a bike or scooter to school, please be sure he/she wears a helmet. Students riding bikes or scooters are to walk them whenever they are on the school grounds, in the parking area, or crossing with a crossing guard. Bicycles and scooters are not to be ridden on the school grounds from 8:00-4:00 p.m. A good secure lock is in order as the school is not responsible for theft or vandalism. All bikes and scooters should be secured in the bike rack. There is an area on the enrollment paperwork to indicate permission to walk or ride to school.
The Beaverton School District Calendar is at the back of this handbook and is also included on the District calendar. Calendar updates will be provided in the Beaver Acres Newsletter and on our school website.
CLOSED CAMPUS POLICY
This policy requires all students to remain on school grounds during school hours. The school office MUST be notified when:
Parents or visitors enter the school building for any reason; they must sign in and wear visitor or volunteer badge while on campus
- students leave the school grounds with parent permission
- parents are taking their child out of school for any reason; please send a note when you know your child will be leaving early or arriving late
Students will be allowed to leave school only with the persons listed on the emergency card unless a written note signed by the parent or guardian specifies the name of another person. Students may be picked up in the office only after the parent, guardian, or other parent designee has signed the student out in the office. Because we are concerned with the safety of our students, we will request to see picture identification of any person we do not know before allowing a child to leave with that person. This is for the child’s protection and we appreciate your cooperation.
Parents who wish to prevent another parent, custodial or non-custodial, from picking up a student must provide the office with a copy of the legal action or court papers. Otherwise, the office will contact the parent by phone in the event of a student contact attempt.
The Beaverton School District Clothes Closet is a non-profit, volunteer organization that provides clothing at no charge to children of families with limited income. The clothes are clean and appropriate for school. The Clothes Closet accepts donations throughout the year. Parents may visit the Closet twice during the school year. The Clothes Closet is located at Central Office in the portables on the west side of the building. It is open every Wednesday during the school year from 10:00 a.m. to 7:00 p.m. See the school secretary for more information.
LOST AND FOUND
The Lost and Found is located in the lower hall. If your child has lost an item, you or your child may look in the lost and found box between 8:00 a.m. and 4:00 p.m. Articles that have the student’s name will be returned to the student. All articles not claimed are sorted and donated to the District Clothes Closet at the end of each month. It is recommended that ALL outer clothing be labeled with your child’s name.
Please put your child’s name on each article of outerwear clothing. Young children often forget and cannot identify their clothing. Toys, money, and other personal articles must be kept at home unless specifically requested by the teacher as part of a special activity. The school is not responsible for lost or stolen items brought to school without teacher direction. Skateboards, skates, and rollerblades are not allowed in school. Cell phones must be silenced and kept in the student’s backpack.
A Beaver Acres School supply list is available from our office or on our website. Some supplies will need to be refilled during the school year. Your child and his/her teacher will let you know when supplies are needed. You can find a current list on the Beaver Acres website. Hard copies are also available in the office. Please let us know if you are in need of assistance in providing school supplies.
We are committed to open, ongoing communication between home and school. Below, you will find an overview of some of the many ways we share important school information with our Beaver Acres families. Our goal is to keep you informed and involved.
Our communication systems include the following:
Beaver Acres Bulletin School Newsletter- Monthly
Classroom newsletters or website postings
SchoolMessenger (texts, phone calls, emails)
Parent Teacher Conferences- Fall (Nov. 18-19) and Spring (March 31 - April 2)
Report cards- January, June
Classroom, school, and district approved flyers and letters
Please make sure to check your child’s backpack regularly. Most communication from the school or classroom will be sent home on Fridays. On occasion, time-sensitive notes may be sent home on other days of the week. Establishing a daily routine for cleaning out backpacks will help ensure that you remain informed about upcoming school events. We thank you, in advance, for your help!
GRADING AND REPORTING
Report cards will be sent home with the student at the end of each semester (January and June). There are two main purposes of these progress reports. First, they provide the teacher and student an opportunity to assess and evaluate the growth and achievement that has been made over an extended period of time. The student and teacher can use that information to identify new goals and areas of emphasis. Secondly, progress reports formally relate to parents the progress and achievement of their child in school. Your child’s teacher will inform you of the grading policy and procedures for your child’s grade level. If there are any questions about your child’s report card, you may arrange a conference with the teacher. Report card envelopes must be signed by the parent and returned within five days.
PARTIES & INVITATIONS
Each classroom will have up to three school parties over the course of the school year. Parents will be informed of plans and/or opportunities to be involved and notified prior to each party. Parents and students may not distribute invitations to birthday or other private parties (even to the whole class) at school. Please make an effort to deliver these important messages in another manner. We also ask that birthday treats NOT be brought to school. We LOVE birthdays, but interruptions and excess sugar can disrupt the school day. The Beaverton School District wellness policy requires schools to be healthy in nature. It is the intent of the Board that District Schools take a proactive approach to provide students with nutritious food choices. Thank you for your cooperation. It is greatly appreciated.
Nutritious breakfasts and lunches are available for all students to purchase each day. In addition, low fat white and nonfat chocolate milk is available for purchase separately from the complete menu. Because of possible health concerns, students are not permitted to share food.
- Breakfast is served daily at 8:10 AM
- Lunch is served daily between 11:00 AM – 1:10 PM (See grade level lunch schedule above)
Menu: Breakfast and lunch menus are sent home monthly and available for the current month on the Nutrition Services Website.
- Paid - $1.45
- Adult - $2.50
- Milk - $0.50
- Reduced - No charge
- Paid - $3.05
- Adult - $4.50
- Milk - $0.50
- Reduced - No charge
Free & Reduced Price Meal Benefits: If a family is experiencing financial need, then parents may complete one application for free or reduced price meals for all school-age students in their family. Paper applications are available at the school. Electronic Applications and instructions are also available online.
The application process and each student's meal benefit status are completely confidential.
Please remember a new application is required for each school year.
For more information please call: Nutrition Services Benefit Office at 503-356-3957 or the ELL Welcome Center at 503-356-3755.
STUDENT MEAL ACCOUNTS
Payments for School Meals can be made by:
- Sending a check made out to "BSD-Nutrition Services" or sending cash. When making a payment, please indicate your student's first and last name along with his/her PIN, on the memo line of the check. It's best to deliver the payments directly to Nutrition Services staff in the cafeteria so that the payments can be applied before the next meal. We have payment drop boxes or baskets in the hallway between the main office and cafeteria that you may also use for deposits, however, it's possible the payments may not be applied in time for use by the next meal service.
- Making payments online at the SchoolCafé website (or app on your phone).
SchoolCafé is an online payment system that is linked to your child's cafeteria. Parents can register for a free SchoolCafe account on the SchoolCafe website. You will need to have your student's 6-digit district ID to do so, which you can get by contacting the school. Payments made are usually credited to a student's account within 2 hours, but may take up to 24 hours, so it's best to make payments at least one day in advance.
Once you have registered for a new SchoolCafé account, you can do the following at no charge:
- Create a free, secured account to manage all of your students' meal accounts.
- Check your student's current account balance at any time.
- Monitor the items your student has been purchasing in the cafeteria.
- Create settings to receive email notifications when the account reaches a low balance.
- Create settings to automatically replenish your student's account when it reaches a low balance.
There is a $20.00 minimum deposit and 5% service fee for deposits made on SchoolCafé If you have further questions, please call the Nutrition Services Dept. at (503) 356-3955. For technical issues with SchoolCafé call 1-855-729-2328 or email firstname.lastname@example.org
Note: If your student does not bring a meal from home and has a zero cafeteria account balance, then the District Meal Charging Procedures will be followed.
Please help your student to memorize his or her lunch number on the keypad.
A food service computer account will be established for each student. Payments may be made in advance to Beaver Acres Elementary School Cafeteria. Credits and debits will be reflected on these accounts. Parents are responsible to pay all meal costs for students who qualify for full or reduced price lunches. Those who qualify for free meals will not be charged
Students may bring only healthy snacks allowed by the classroom teacher. Gum chewing is not permitted at Beaver Acres. Due to allergies and possible health concerns, students are not permitted to share food. For classroom parties and events, families may only bring store-bought food (not homemade). This is a Washington County Health Department regulation.
As a parent of a Beaver Acres’ student, you are an important part of the educational team that will help your child succeed in school. In addition to encouraging and supporting your child’s learning efforts at home, you can become actively involved at Beaver Acres through the P.T.O. (Parents Teacher Organization) and our volunteer programs.
The P.T.O. board meets monthly to plan a variety of activities and fund raisers. A monthly membership meeting is open to all parents and staff members. These meetings are posted in the PTO and the principals’ newsletters. We invite and encourage you to become active in planning and assisting with our many fun events.
A Beaver Acres’ parent coordinates the volunteer program. This program provides an organized means for parents and other community members who wish to serve as school volunteers. Volunteers are a much needed and appreciated aspect to the Beaver Acres’ learning environment.
BACKGROUND CHECKS – Better Impact
Anyone wishing to volunteer in the school must submit the “Volunteer Background” form and be approved prior to volunteering in the school. You may submit an on-line form application on our Volunteer page. Click on the Parent/Guardian Volunteer and Background Application. This will bring up the correct form. After signing up on the Better Impact site, be sure to note your sign in & password information. You will need this information to sign into the Volunteer Computer.
Emergency Text Alert Notifications
As a Beaverton School District family, you may opt-in for Emergency Text Alerts.
- Your cell phone number must be on file at your child’s school.
- Text “YES” to 68453
- For help information, text “HELP to 68453
- To opt-out at any time, text “STOP” to 6845
- Message & data rates may apply
For information about the SchoolMessenger system, please contact Beaverton School District’s Public Safety.
Phone: (503) 356-4444
School Safety & Security
School and Classroom Visitors
To ensure the safety and well-being of all students, we must know who is in the building at all times. All visitors and volunteers must check in at the school office and obtain a temporary or volunteer ID badge to be worn whenever you are in school. All school volunteers and classroom visitors are required to complete a BSD background check and receive District approval to visit or volunteer in classrooms. For guidance on required background checks, please reference the Volunteering & Mandatory Background Checks section of this handbook, under the heading of Parent & Community Partnerships.
Fire, Earthquake, and Other Emergency Drills
Beaver Acres Elementary School will conduct a monthly fire evacuation drill. Prior to the first drill in September, students will be instructed on procedures. In addition, all schools within the Beaverton School District conduct other emergency drills, such as earthquake drills, lock out drills, and lock down drills to ensure safety in many situations. Drills will be unannounced to simulate real-life situations.
Lock Out- A Lock Out is announced when a potentially threatening situation is happening off school grounds in the neighborhood. The school wants to prevent the danger from entering the school by locking exterior doors and monitoring traffic flow.
Lock Down- A Lock Down is a response to an incident inside the school building that presents itself as a threat to students and staff. To reduce exposure to the threat, movement within the building is minimized, and all interior and exterior doors are locked.
EMERGENCY MEDICAL TREATMENT
Each student’s registration form includes a place for parental consent for school officials to obtain medical treatment for the student, as permitted by law. It is imperative that parents provide the school with at least one phone number where the parent or guardian can be reached in case of an emergency. Please notify the school of any changes in your address or phone number.
Students at Beaver Acres Elementary School have access to electronic technology in classrooms, the tech lab and in the library area. This is a privilege that carries with it important responsibilities. Students have access to this technology as part of their school experience, and the only appropriate use for any of the electronic equipment is school-related work. Students will learn to be positive digital citizens and will be required to adhere to all guidelines outlined in the Student Chromebook and Responsible Use of Technology Agreement.
Families are strongly encouraged to monitor and supervise their child’s use of technology at home and to limit or restrict access to social media.
Please sign the Google Apps for Education form enclosed within the registration packet (for incoming students) or first week packet (for enrolled Beaver Acres students). Please return to school to verify permission for your student to use school technology.
Common Sense MediaResource for parents to determine whether content is age-appropriate for their children
Title 1 Program
The Title 1A program is a federally funded program offering supplemental reading, writing, and mathematic instruction. The primary goal is to provide supplemental reading, writing, and math instruction to students who are not meeting grade level benchmarks.
Beaver Acres Title 1 Parent Involvement Policy
In acknowledgment of much reliable research supporting the fact that parental involvement raises the academic achievement of students. Beaver Acres encourages parent involvement through an active Parent Volunteer and PTO Program. Parents are encouraged to participate in such activities as: Fall and Spring Conferences, Schoolwide and Grade Level Parent Nights, Music Programs, Arts4Smarts, and Volunteer opportunities. In order to build an even more effective home-school partnership, Beaver Acres will provide the following:
- An annual meeting, at a convenient time, to which all parents shall be invited and encouraged to attend, to inform parents of their school’s participation in the Title IA and IC programs. The school will explain its requirements and the parent’s right to be involved.
- A flexible number of meetings and activities throughout the year to assist parents in understanding the federal and state academic content and student achievement standards, as well as local academic assessments. Meetings will also focus on how parents and teachers can work together to monitor the child’s progress in order to improve student achievement.
- A varied schedule for meetings and conferences in order to accommodate the needs of parents.
- Scheduled parent conferences, where the progress of the student will be discussed as well as the expectations for the grade level, school curriculum, test information, and any other concerns that the teacher or parent may have.
- Continuous communication to assist parents in understanding how they can promote the education of their children at home. Articles will be written in the school newsletter concerning reading and/or math issues, which will help parents, become partners with the school in promoting the education of their child at school and home.
- A school-parent compact designed by parents and school staff that outlines how parents, school staff and students share the responsibility for improving learning.
A annual survey for all parents shall be conducted to collect opinions and concerns of parents about the current program and to collect suggestions for improvement and topics for meetings that meet the needs of parents. Parents and community members are always welcome at Beaver Acres.
TRANSPORTATION TO AND FROM SCHOOL
Many students at Beaver Acres ride the bus to and from school. For student safety and welfare, parents and students should review bus safety rules. A bus safety activity will also be conducted at school during the year for all students.
BUS SAFETY RULES
The Beaver Acres Elementary School Bus Rider:
- is on time for the bus
- obeys the bus driver
- does not use loud or profane language
- is courteous to others
- keeps hands and feet to self
- stays seated while the bus is in motion until time to exit the bus
- takes a seat quickly without shoving or shouting
- waits at the designated stop and crosses the street as instructed by the bus driver
Those not following the above rules will receive a bus citation. They may lose their right to be transported to and from school. If there are bus schedule problems, please call the district transportation office at 503-356-4200.
Unless parents have authorized a note allowing students to ride a different bus or get off at a different stop, students will be expected to take the bus to their usual stop. No calls will be made from school for this purpose; all arrangements for this type of change must be made before the student arrives at school for the day. Eligible students (those who live further than one mile from school) are encouraged to ride the bus unless special arrangements have been made with the office. Bus eligible students must have a note signed by their parents on file in the office to walk or ride a bicycle to and from school, unless they live within the walk area.
Private cars dropping off or picking up students are to:
- Stay in their vehicle and follow the curb around to the designated drop off/pick up area down from the main office. Do not drop off/pick up your student in front of the main office during these times.
- Park in a parking spot and come to the building to meet their student.
There is no stopping or parking on the curb area in front of the building. This is for the loading and unloading line only. All adults and students must remain in their vehicle until they reach the designated area. Do not allow students to get out of the vehicle until they have reached this area.
Students who walk to school should stay in the marked pathways and use sidewalks whenever possible. Walkers are encouraged to walk in pairs or groups. Parents should practice walking the route to and from school with their child to insure safety and security. Beaver Acres has one crosswalk, on Augusta, which has a crossing guard in the morning and afternoons. All walkers and bicycle riders, who must cross Augusta, will use the crosswalk. Students are expected to report directly home after school unless they have a note from the parent.
Beaver Acres values our volunteers. Possible volunteer activities range from assisting in the classroom, clerical work such as copies and preparation of materials, field trips, helping with special school activities and events, or participating in the Art Literacy Program. Please visit the Parent Teacher Organization to view our PTO members’ information and website.
We are fortunate to have a Beaver Acres’ Volunteer Coordinator. No past experience is needed for any of the volunteer activities. Some do need special training and we will schedule an orientation session prior to asking volunteers to assist with these activities. Volunteers are welcome any time of the year.
We do not have facilities to care for preschoolers while parents are doing volunteer work. If you find it difficult to come to school yourself, you might consider offering to babysit for someone else on a regular or sharing basis.
There is a “sign in” computer in the office specifically for volunteers. The PTO also provides volunteer badges. REMINDER: . After signing up on the Better Impact site, be sure to note your sign in & password information. You will need this information to sign into the Volunteer Computer.
FORMAL ACKNOWLEDGEMENT OF
STUDENT & FAMILY HANDBOOK REVIEW
We, the undersigned, understand that the Student & Family Handbook (SFH) contains information for parents, guardians and students. We acknowledge that we have reviewed the SFH located online. Select “handbooks and forms”. A limited amount of copies of the SFH is available upon request at my student’s school office.
We are aware that the SFH contains information and policies for our review. One purpose of the SFH is to communicate student behavior expectations. We understand that all students will be held accountable for their behavior and that failure to abide by the guidelines for student behavior can result in the discipline outlined in the SFH. We further understand that failure to return this acknowledgement form does not excuse any individual from complying with the SFH, Beaverton School District policies, regulations and guidelines.
We are aware that the Beaverton School District reserves the right at any time to add to the policies, regulations and behavioral standards contained in the SFH.
Please sign below and return this form to the school to ensure that all parents, guardians and the student have read the policies and agree to abide by them. Please return this form to the school by the first day of school or within two weeks of enrollment for new students.
DATE: __________________ STUDENT ID NO: _________________________
SIGNATURE OF STUDENT: ________________________________
PRINT NAME OF STUDENT: _______________________________
SIGNATURE OF PARENT/GUARDIAN: ____________________________________
PRINT NAME OF PARENT/GUARDIAN:____________________________________
FORMULARIO DE AFIRMACIÓN FORMAL DE REVISIÓN DEL MANUAL INFORMATIVO PARA ESTUDIANTES Y PADRES
Nosotros, los abajo firmantes, entendemos que el Manual Informativo para Estudiantes y Familias (SFH, por sus siglas en inglés) contiene información para padres, tutores y estudiantes. Por medio de la presente afirmamos que hemos revisado el SFH que se encuentra en la sección de “handbooks and forms” del sitio web. Una cantidad limitada de copias del SFH estarán disponibles, al solicitarlo, en la escuela de mi hijo(a).
Nosotros estamos conscientes que debemos revisar la información y las normas que contiene el SFH. Uno de los propósitos del SFH es comunicar las expectativas de conducta de los estudiantes. Nosotros entendemos que todos los estudiantes serán responsables por su comportamiento y que el incumplimiento de las normas de conducta del estudiante puede dar lugar a medidas disciplinarias indicadas en el SFH. Además nosotros entendemos que en caso de no enviar está forma de aceptación de las normas no justifica, a cualquier persona, el dejar de cumplir con las políticas, los reglamentos y las normas del SFH del Distrito Escolar de Beaverton.
Nosotros estamos conscientes que el Distrito Escolar de Beaverton se reserva el derecho en cualquier momento de agregar normas, reglamentos y conducta especificadas en el SFH.
Por favor, firmen abajo y entreguen este formulario a la escuela para asegurar que todos los padres, tutores y estudiantes hayan leído las normas y se comprometan a cumplirlas. Asegúrense de entregar este formulario a la escuela antes del primer día de clases o en menos de dos semanas después de la inscripción de nuevos estudiantes.
FECHA: _____________ NÚMERO DE IDENTIFICACIÓN DEL ESTUDIANTE: ______________
FIRMA DEL ESTUDIANTE: _____________________________________
NOMBRE DEL ESTUDIANTE: ___________________________________
FIRMA DEL PADRE/TUTOR: _____________________________________
NOMBRE DEL PADRE/TUTOR: _____________________________________